By-laws (continued)
C. Meetings of the Membership
General Meetings
13. The Annual General Meeting of the Society shall be held during the month of May of every year, at a place in the Lower Mainland of British Columbia and on a date to be fixed by the Board of Directors.
14. If for any reason the Annual General Meeting of Members is not held during the month of May in any year, such meeting may be held at such other time as may be determined by the Board of Directors.
15. A quorum for the Annual General Meeting shall be 10% but not less than 5 of the Members who reside in the Lower Mainland of British Columbia.
16. At each Annual General Meeting shall be presented:
a) a report of the activities of the Society for the previous
year and the financial statements of the Society
b) any new bylaws or changes to existing Bylaws approved by
the Board of Directors in the previous year for consideration
by
the Members
c) any other materials or information relating to the affairs
of the Society as are, in the opinion of the Board, of interest
or
importance to the Members
d) items for which the Secretary has received prior notice
from Members
e) other business relating to the affairs of the Society which
a majority of the Members present at the meeting consent to
discuss and
f) the opportunity to elect the new Society for Disability
Arts and Culture Board of Directors.
17. The Board of Directors shall choose one of their number to be Chair.
18. No resolution, made by the Society in a General Meeting, invalidates a prior act of the Directors.
19. At least fourteen (14) days written notice of all Annual General Meetings of the Society shall be given to Members, specifying the time, place, and purpose of the meeting. In addition to written notice, Members may request email notice.
Special General Meetings
20. A Special General Meeting may be called at any time by the Board of Directors or upon written request to the Board of Directors by not less than ten percent (10%) of the Members.
21. The purpose of the Special General Meeting shall be described in the written request per Article 20 and the purpose shall also be described in the notification to the membership. In addition to written notice, Members may request email notice.
22. Any persons calling a Special General Meeting of the membership of the Society pursuant to Article 20 shall be responsible for the administration and preparation of the meeting.
23. All costs incurred through the preparation and administration of the Special General Meeting shall be covered by the Society.
24. A quorum for a Special General Meeting shall be 10% but not less than 5 of the Members who reside in the Lower Mainland of British Columbia.
25. At least fourteen (14) days written notice of all Special General Meetings of the Society shall be given to Members, specifying the time, place, and purpose of the meeting. In addition to written notice, Members may request email notice.
General Regulations Governing Meetings
26. A simple majority (51%) is required for adoption of regular resolutions.
27. Special resolutions of the Society require a three-quarters (3/4) majority and written notification stating the intent of the resolution must be given to all Members at least fourteen (14) days in advance of the meeting. In addition to written notice, Members may request email notice.
28. Only Members of the Society can vote at any meeting of the Members of the Society.
29. The rules of procedure at any Annual, General or Special meeting shall be Bourinot's Rules of Order.
Notice of Meetings
30. Notice of meetings will be given to a Member by mail at the registered address. In addition to written notice, Members may request email notice.
31. Notice by mail has been given on the second day after that on which notice is posted.
32. Notice of a General or Special General Meeting shall be given to every Member shown on the register of Members on the day notice is given.
33. The accidental omission to give notice of the meeting, or the non-receipt of a notice by any Members entitled to receive notice does not invalidate proceedings at that meeting.